Content of this Privacy Notice
In this Privacy Notice («Privacy Notice), we explain how we collect and process personal data (data that directly or indirectly identifies you) when you visit www.octopus.cloud («Website»), use our social media company pages, contact us, attend our events or use our services.
Controller of the data processing
Octopus is the controller of the data processing described in this Privacy Notice. If you have any questions or would like to exercise your statutory data protection rights, please contact us at
or write to:
Octopus Cloud AG
Personal data we process in order to respond to your inquiries and to inform about our services
General Data, Provided Data, Received Data
We collect the information you provide when you use the contact form on the Website, register for our webinars, events or newsletters, download our whitepapers or inquire about our services by email, contact form, telephone, or chat.
In order to respond to your inquiries, we routinely require general personal data such as your first name, last name, function, email address and telephone number, as well as information about your position or role at the organization on whose behalf you are contacting us. We also regularly ask about the country of origin of your company or organization.
When you apply for a job, we collect your resume and other information about your qualifications, which you submit to us as part of your application.
We also process personal data that we receive from third parties. This regularly includes personal data that we receive in correspondence or in meetings with customers or business partners, e.g. your name and details of your activity as an employee of the customer or business partner.
To the extent necessary to achieve the purposes described in this Privacy Notice, we also collect general personal data from publicly accessible registers, Websites or platforms (e.g. to verify your authorization to sign) or by obtaining information from third parties (e.g. for reference purposes in the application process if you consent to this).
Making available and using our Website
You can visit the Website and find out about our services without telling us who you are. As with any connection to a web server, the server on which we provide the Website automatically logs and stores certain technical data. This includes the IP address, the date and time of access and other information that your browser sends when you access a website (e.g. browser name and version, operating system, preferred language).
We use web analysis services to evaluate the use of the Website and to obtain information for its optimization. In the web analysis performed, the last bit of the requesting IP addresses is removed directly. We thus do not process any personal data in this data analysis.
The web analysis services we use collect and store user data using cookies. For information about the services we use, Please use the Cookies Preferences tool on the Website.
Use of advertising technologies
We use advertising technologies on our Website. This allows us to target users of our Website with relevant advertising when they visit other websites. The advertisements are displayed on the websites you visit based on an analysis of your previous use of our website. For this purpose, the providers of the advertising technologies set cookies when you visit our Website.
Please use the Cookies preferences tool provided on the Website for information on the advertising technologies we use.
The social plug-ins used on the Website (share buttons) enable you to recommend and share our content on social media. Social plug-ins used on the Website are labelled with the logo of the respective social network.
Only if you interact with the social plug-in and are logged in to the relevant social network, data will be sent to the respective provider of the social network. This is done using cookies. Please refer to the data protection information of the respective provider.
For what purposes we process your personal data and on which basis
We process your personal data primarily in order to inform you about our services and to provide and document our services in accordance with our contractual and legal obligations.
We also process your personal data for the following additional purposes:
- making the Website available and optimizing it
- answering your inquiries and communicating with you
- processing registrations for events and webinars
- organizing, preparing, managing and carrying out events
- marketing and advertising
- providing and optimizing our posts on our social media company pages
- informing you about our services, events and new developments at Octopus (whereby you may at any time notify us that you do not wish to receive such information in the future)
- processing job applications
- complying with legal obligations and enforcing legal claims
We do not need a legal basis for lawful data processing as a private controller under the Swiss Federal Data Protection Act – in contrast to what the EU GDPR would require. However, in the event that the applicable data protection law requires us to state a legal basis, we will process your personal data based on the following legal grounds:
We and our business partners or other third parties have a legitimate interest in the data processing described here that corresponds to the mentioned purposes. Some processing is also necessary for us to comply with contractual obligations to you or with our legal obligations (e.g. data retention obligations).
Storage period and data security
We store your personal data only to the extent and for as long as necessary to fulfill the purposes described in this Privacy Notice or to comply with legal obligations.
In the interest of the integrity and confidentiality of personal data, we take appropriate technical and organizational measures. In particular, we implement physical and logical access controls and procedures for the regular review, assessment and evaluation of the effectiveness of the measures in accordance with our risk assessment.
With whom we share your personal data
In order to achieve the purposes described in this Privacy Notice, it may be necessary for us to disclose your personal data to other business or organizations that decide themselves how to use the data. The categories of recipients are as follows:
- external service providers
- suppliers and other business partners
- authorities and courts, if necessary
Place of processing
We process your personal data primarily within Switzerland and the EU. In order to achieve some of the purposes described above, it may also be necessary for us to process your personal data in countries outside Switzerland and the EU or to transfer it to such countries.
We process your personal data in or transfer the data to countries without adequate data protection on the basis of standard data protection clauses or legal exceptions (necessity for performance of a contract).
Your rights in relation to your personal data
You have the following rights with regard to personal data relating to you:
- the right to obtain information about what personal data we hold about you and how we process it
- the right to obtain a copy of your personal data in a commonly used format, or to have such copy transferred to another organization
- the right to have your personal data rectified
- the right to have your personal data deleted
- the right to object to the processing of your personal data
Please note that you are entitled to these rights to different extents depending on the applicable data protection law, and that exceptions apply. To the extent permitted by applicable law, we may therefore refuse your request to exercise these rights. However, you have the right to lodge a complaint with a competent supervisory authority.
Last updated: May 2022